adminstrative assistant

Triad Cleaning Solutions View profile
Tampa FL


·       Receive, sort and distribute mail

·       Pre-employment background checks

·       Pay Bills

·       Inventory

·       Responsible for managing the outlook calendar for accounts including supplies

·       Inspections and any other special projects for ops manager / accounts manager

·       Make calls to subs Nd managers to set and follow

·       Write list of supplies and equipment

·       creates list of supplies approved by ops manager

·       Assistant receives supply orders upon approval of ops manager forwards to office manager

·       Orders are placed 15 days and sometimes waiting to 20 days which creates late

·       Schedules jobs with ops manager (Over time should be able to schedule independently)

·       Copy ops manager on emails - using outlook calendar Using phone/email contact ops manager with updates (as many as it takes)

·       Follows up with crews until the job gets after job is completed request hours and pay.

·       Payroll (Sub-Contractor & Employee)

·       Performs job actions for contractors and invoicing clients- Create and save to folder for client and subcontractor, Email it to office managers for approval Office manager will print and ops manager will sign off to be given to general manager

Received payment in QB

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

· Ability to multi-tasks and establish priorities

* Previous Supervisory Experience

* Must be a great communicator

* Must be 18 years or older

* Demonstrate work history with at least 2 local personal references

* Ability to operate heavy cleaning equipment such as scrubbing machines

* Must have reliable transportations

* No felony convictions recordValid Social Security Number/legal to work in the United States

* Pass a pre-employment background check

· Ability to maintain organization in a changing environment

· Exhibits initiative, responsibility, flexibility and leadership

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